Every decorating business hits these snags. ProWorks sorts them out.
Paint, filler, tape and sundries add up fast, and if you guess at them the job eats the margin. Put a proper materials price with your markup on every quote from your saved rates, then record what you actually use so you can see whether the price covered it.
You spend the evening typing up estimates after a full day on the tools. ProWorks turns your saved rates into a professional branded quote in minutes, whether you charge by the day or quote a fixed price.
Which white was the hallway, which finish went on the woodwork, what masonry paint went on the exterior render? Keep the colours, finishes and photos on the job so you know exactly what you used the day you go back.
Prep took longer, the ceilings needed a third coat, the team drifted onto the next house. Log hours per job for you and your painters so you see the real labour cost and know whether that priced job actually made money.
From a single feature wall to a full commercial repaint contract, run every part of your painting and decorating business in one place
Build estimates from your saved rates. Price a single room, a whole house or a day on site, add your material markup and send a professional branded PDF quote.
See your whole week on a visual diary so nobody gets double-booked. Slot a two-day domestic repaint around a long commercial contract, assign each job to your team and see every job's address to group work by area.
Log hours per job across multi-room and multi-day work for you and your team. Know exactly how many hours the work really took, so you cost the next job better and see your true margin.
Generate invoices from completed decorating jobs with your labour, paint and materials already totalled. Send branded PDFs through the secure customer portal and see when each invoice has been opened.
Record the paint, primer, filler and sundries used on each job, upload your supplier invoices and apply your markup automatically. See what every job is really costing you as it runs.
Upload before, during and after photos to each job. Build a portfolio of your finishes, record the state of the room before you started and settle any dispute over what was agreed.
Built for UK decorators - from a single hallway to rolling commercial repaint contracts
Yes. Charge a day rate on an open-ended strip and repaper, and a fixed price on a quoted repaint. Track time against the day work while your priced jobs run to the quote, so both sit side by side in one place.
Keep the paint colours, brands and finishes you used on each job, linked to the right customer and property. When you head back for the next phase or a touch-up, you know exactly what went where.
Keep the landlords and commercial clients who repaint on a cycle on file with their full history. Book the next visit straight onto the diary and quote from what you did last time, so regular redecoration turns into predictable, booked-in income.
A full house or a commercial contract runs in stages. Group the jobs under one project so the hours and the costs add up across the whole job, not one room at a time.
See how ProWorks helps painting and decorating businesses cut the admin
Stop writing up estimates late at night. Turn your saved rates into professional quotes and invoices in minutes.
Learn more →Fit domestic jobs around your contract work and see the whole team's week at a glance. Never double-book a day again.
Learn more →Record paint and sundries per job, upload supplier invoices and apply your markup to protect the margin on every job.
Learn more →
"Definitely a programme we could not do without, covers all aspects of our day to day running of works for us and the team on the ground, exceptional support from the team at ProWorks too!"Andrew Payne
No setup fees. No contracts. Cancel anytime.
£15-£25/month for each additional decorator, apprentice or admin staff
Straight answers for UK decorators comparing job management software.
Save it as a fixed price and set a job straight from one, with the title, description and price filled in. Bigger work gets a quote instead: ProWorks works out the labour from a time estimate against your saved rate and adds your markup and VAT. Put the room list and the finishes in the notes, where the customer will actually read them.
Log every supplier invoice against the job with the cost and your markup, and the charge flows onto the customer's invoice. Hours from your timesheets land on the same job, so you see the live cost against the quote while the work is on. With AI enabled on your account, upload the supplier invoice and ProWorks reads it and fills the materials in.
Against the job. Put the brand, colour and finish per room in the job description, and upload the tin photos and before-and-after shots as documents. They stay linked to the customer and the property, so when the landlord asks for a touch-up two years on, the record is a search away rather than a guess.
It tells you while you can still do something about it. Your logged hours sit against the fixed-price job, so you see the actual labour cost against the price you agreed and the margin left. If the extra days were the customer's doing, raise the extra as its own quoted job for them to accept in the portal, and invoice it separately.
Every job you have done at that property is on file with its hours, its materials and the price you charged. So when the landlord rings three years on, you can see what two coats through the flat actually took you, and price the next one from a real number.
Two coats, three rooms, and a customer who added the hallway halfway through. Raise the extra as its own priced job, get it accepted, and invoice it. Try it free for 30 days - no credit card required.