Job Management Software For Locksmiths

Quote a lock change on the doorstep, invoice before you drive off and see the day's jobs and addresses at a glance. ProWorks helps UK locksmiths handle emergency call-outs, planned work and letting agent accounts from one place - on your phone or in the office.

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Locksmith using ProWorks job management software on laptop and mobile

Common Admin Problems for Locksmiths

When you do six or eight small jobs a day, the paperwork adds up fast. ProWorks handles it so you can keep moving.

Paperwork piling up after a day of call-outs

A lockout, two lock changes and a uPVC gearbox, then a stack of invoices at the kitchen table. ProWorks works in the browser on your phone, so you quote and invoice on the doorstep before the next job.

Emergency lockouts landing on top of booked work

The phone rings mid-job and the day needs reshuffling. See the day's jobs and addresses in one diary and slot the lockout in without losing track of the work you already promised.

Cylinders and hardware that never get billed

A euro cylinder here, a sashlock and handles there - bought in the morning, forgotten by Friday. Record the parts against each job as you fit them and apply your markup, so nothing you bought goes unbilled.

Waiting on letting agents to pay

Agents and property managers send you plenty of work, then the invoices drift. Bill them on account and see exactly which invoices are outstanding or overdue, before late payment becomes a problem.

Essential Features for Locksmith Job Management

From a five-minute lockout to a commercial master-key suite, manage every part of your locksmith work

Call-Out Rates & Saved Prices

Most locksmith work is priced at the door in a sentence. Save a call-out rate with a minimum charge on it and a fixed price for the cylinders you fit most, and the number is ready before you start.

Job Scheduling

See the day's jobs in a visual diary and assign them to the team. Book an emergency lockout in alongside the planned work, see every job's address and click through for directions.

Materials & Cost Tracking

Record the cylinders, locks, handles and gearboxes used on each job and upload supplier invoices. Apply your markup and see the real cost and margin on every job.

Timesheets

The job is short and the travelling never is. Log the time against each call-out so you can see whether your minimum charge still covers a lockout on the far side of town.

Professional Invoices

Turn a finished job into a branded invoice on the doorstep, with time, materials and markup already worked out. Bill letting agents on account and track who still owes you.

Photos & Job Records

Photograph the door and lock before and after the work, and keep the make and model of what you fitted against the job and customer. When an agent queries a job months later, it is all there.

How Locksmiths Use ProWorks Job Management Software

Built for UK locksmiths - from emergency lockouts and lock changes to uPVC mechanism repairs and commercial master-key work

Locksmith managing a day of call-outs in ProWorks

Day Rate and Fixed Price Work, Both Tracked

Yes. Charge a fixed price for lockouts and lock changes and a day rate for commercial contracts, and log your hours either way. ProWorks handles both, so each job is billed the way it was agreed.

Letting Agents and Property Managers

Keep every job, quote and photo linked to the right property and agent, so their full history is there when the next job comes in. Send quotes and invoices through the customer portal, see when they have been opened, and check which invoices are still outstanding.

Commercial and Master-Key Work

Group the phases of a master-key suite or a multi-door commercial fit under one project, and see the hours and the spend across the whole job. Keep photos and a record of what went on every door.

Solutions for Locksmiths' Biggest Business Challenges

See how ProWorks helps locksmiths overcome common admin problems

Automate Quotes & Invoices

Set the price from a saved fixed price, and take the finished invoice with you when you leave.

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Job Scheduling

See the day's jobs and addresses at a glance and slot in emergency call-outs without losing track of the planned work.

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Materials Cost Tracking

Record the cylinders, locks and hardware used on each job and apply your markup - so every part gets billed.

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What UK Trade Businesses Say About ProWorks

UK Property Service SW LTD team
"Definitely a programme we could not do without, covers all aspects of our day to day running of works for us and the team on the ground, exceptional support from the team at ProWorks too!"
Andrew Payne
Operations Manager at UK Property Service SW LTD

Simple Pricing for Locksmiths

No setup fees. No contracts. Cancel anytime.

Solo Locksmith

£25 /month
  • Unlimited jobs, quotes & invoices
  • Time tracking & scheduling
  • Materials & cost tracking
  • Job photos & document storage
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Adding Team Members?

£15-£25/month for each additional locksmith, apprentice or admin staff

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Questions Locksmiths Ask About ProWorks

Straight answers for UK locksmiths weighing up job management software for call-outs and account work.

Can I invoice an emergency lockout on the doorstep before I drive off?

Yes. Set the job type to call-out and the invoice comes off the job at your call-out rate with the minimum charge applied. A lock change can go on as a fixed price instead. Add the cylinder you fitted as a material with your markup, then turn the job into a branded PDF invoice in one click on your phone.

How do I set up a letting agent with dozens of properties?

Set the agent up as the customer with each managed property as an address under them. Every job, photo and quote stays linked to the right property, so the history for a flat is there when the next tenant locks themselves out. Send quotes and invoices through the free portal, and use the Overdue status to see which agents still owe you.

Do the cylinders, handles and mechanisms I fit get onto the bill?

Yes. Log each part against the job with the supplier, invoice number, cost and your marked-up charge, and it flows onto the customer's invoice. With AI enabled on your account, upload the supplier invoice and ProWorks reads it and fills the parts in.

How do I fit a lockout into a day that is already booked?

Raise it as a call-out and it comes up flagged as priority, ready to assign. Whoever you give it to sees it on their phone with the address and directions. The booked work stays where it was, and you drag it along if the lockout runs long.

How do I keep on top of annual services for the commercial door hardware I maintain?

Register the door hardware or access system as an asset against the property and put a schedule on it with the interval in months. ProWorks lists what is due and what is overdue, you send the reminder from that list. When the customer accepts it in the portal, you get an email to book the visit in. Every visit is filed against that hardware with a pass or a fail.

Related guides and tools

Record-keeping for sole traders Day rate vs fixed price vs quoted Hourly rate calculator

Start Using Locksmith Job Management Software Today

Lockouts, snapped cylinders, and a landlord who wants forty doors doing at once. ProWorks keeps each one priced, timed and invoiced. Try it free for 30 days - no credit card required.

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