Whether you lay patios or cut hedges, these headaches come with the territory. ProWorks sorts them all.
A patio, decking or full garden makeover has slabs, aggregates, timber and plants to price. ProWorks builds the quote from your saved rates so you cost every job properly, not by guesswork.
A build job overruns and your regular grass-cutting round slips. See project work and maintenance visits together on one diary so nothing gets dropped.
Slabs, turf, timber, plants and a mini-digger on hire all eat into your margin. Record what each job actually cost and upload supplier invoices so you know where the money went.
Weekly and fortnightly maintenance customers are easy to miss when your head is on the current build. Book each visit onto the diary alongside your builds so nothing slips and every visit gets invoiced.
From a one-off patio job to a year-round maintenance round, manage every side of your landscaping business
Price patios, decking, fencing, turfing and planting in minutes. Pull in your saved rates, add automatic markup and send a branded PDF quote your customer can accept online.
See your week at a glance. Slot multi-day builds around your regular maintenance visits, assign work to the team and see every job's address so you can group work by area.
Log hours per job for you and the team. Know your true labour cost on a day rate garden clearance or a priced landscaping build, and see which jobs actually make money.
Generate invoices from completed project work with materials and labour already totalled, and bill every maintenance visit. Send invoices through the customer portal and see when they have been opened.
Record aggregates, slabs, timber and plants against each job, log tool and plant hire, upload supplier invoices and apply your markup. The job shows what it has cost you against the price you quoted, so you know the margin on every build.
Upload before, during and after photos to each job. Build a portfolio of finished gardens to win the next customer, and keep a record if a client ever queries the work.
Built for UK landscapers and grounds teams - from full garden builds to weekly maintenance rounds
Yes. Charge a day rate for garden clearances and maintenance while running fixed and quoted prices for landscaping builds. ProWorks tracks both so you always know what a job is really earning.
Keep every regular grass-cutting and grounds customer in one place and book their visits straight onto the diary. Quote and invoice each visit so the steady work between builds keeps bringing in income.
Big garden makeovers run in stages - groundwork, hard landscaping, then planting. Group the jobs under a project so the hours and the spend for the whole build add up in one place instead of scattered across separate jobs.
Bring in a groundworker or extra labour for a large build. Assign them the work, see their hours on the job and their costs land on your invoices.
See how ProWorks helps landscaping and grounds maintenance businesses cut the admin
Stop pricing patios and decking by hand in the evenings. Build professional quotes and invoices in minutes, not hours.
Learn more →Fit multi-day builds around your maintenance rounds and group visits by area.
Learn more →Track aggregates, slabs, timber, plants and hire against each job so you protect your margin.
Learn more →
"Definitely a programme we could not do without, covers all aspects of our day to day running of works for us and the team on the ground, exceptional support from the team at ProWorks too!"Andrew Payne
No setup fees. No contracts. Cancel anytime.
£15-£25/month for each additional landscaper, apprentice or admin staff
Straight answers for UK landscapers and grounds teams comparing job management software.
Maintenance visits and builds sit on the same diary, so the round does not get forgotten while your head is on a patio. Each visit is its own job: drag it to the right day and invoice it when done. Every job carries its address, so you can group a round by area.
Send an estimate. Tick "Estimate only" on the quote and it goes out marked as an estimate with its own terms, so the client has a number to plan around. The firm quote follows. Labour comes off a time estimate against your rate, and the tonnage and plant list go in the notes beside the figure.
Yes. Log each supplier and hire invoice against the job with your markup, and your team's hours land from their timesheets, so you see the live cost against the quoted price. Group groundwork, hard landscaping and planting as stages under a project to see the hours and the spend across the whole build. With AI enabled, upload the supplier invoice and ProWorks reads it and fills the materials in.
Yes. Invoices carry an Overdue status, so a glance at the invoice list shows who still has to pay. When you raise an invoice for a regular, ProWorks tells you how many of their other visits are ready to invoice, so the month goes out in one go.
A Standard user is £15 a month and can see their jobs, log time against them and request leave. A subcontractor login for another business is £5 a month plus 50p for each day you assign them work; their hours and costs land on your invoice and they never see your customer list. You pay per user, not per job or invoice.
A build runs for weeks and a maintenance visit runs for two hours. ProWorks prices both, and shows what the project made once it is finished. Try it free for 30 days - no credit card required.