Every garden maintenance business faces these challenges. ProWorks solves them all.
Six lawns, a hedge and a clearance in one day is a lot to hold in your head. Book every visit into a visual diary, see each garden's address and group work by area to cut the travel between jobs.
A clearance on day rate in the morning, a priced hedge reduction after lunch. Set each job up the way it was agreed - day rate, fixed or quoted price - and see what every job is really earning.
With ten small jobs a week it is easy for a visit or two to go uninvoiced. Turn a finished job into an invoice in one click and see who still owes you, so every cut and clearance gets billed.
Scraps of paper and end-of-week guesswork make labour costs a mystery. Your team log their own hours against each garden from their phones, so the time lands on the right job as they go.
From a single lawn cut to a full garden clearance, manage every part of your gardening work
A regular garden has a price per visit you agreed months ago. A one-off clearance has to be quoted on the day. Save a rate for each so both come off the same figures rather than a guess at the gate.
Book every visit into a visual weekly diary and assign work to the team. See each garden's address, group jobs by area, and drag things around when the weather turns.
Tipping charges and getting the arisings away often outweigh the turf and compost. Record both against the job, and the next clearance gets priced on the tip runs as well as the hours on site.
You and the team log hours against each garden, from a phone in the van or at home. Know your true labour cost on day rate work and check priced jobs still pay for the time they take.
Thirty five pounds a fortnight is easy to let slide. Each visit is a job you invoice in a click with the hours already logged against it, and the customer picks every one of them up in the same portal.
Keep the gate code, where the key is kept and whether there is a dog on the job itself, so whoever turns up can get in. Photograph a clearance before and after for the portfolio and for anyone who queries it.
Built for UK garden maintenance businesses - from a sole trader with a mower and a round of regulars to a team covering gardens across town
Yes. Charge a day rate for clearances and general maintenance while setting a fixed or quoted price for hedge reductions, turfing and small soft-landscaping jobs. ProWorks handles both, so each job is charged the way it was agreed.
Every job on the diary shows its address, so you can group the day's work by area and cut the travel between gardens. Click through for directions when you send someone to a garden they have not seen before.
Keep every regular mowing and maintenance customer in one place and book their visits into the diary alongside your one-off work. Each visit is a job you can invoice, so the fortnightly cuts get billed as reliably as the big jobs.
See how ProWorks helps garden maintenance businesses cut the admin
Stop writing up quotes and invoices in the evenings. Price a job from your saved rates and bill it the day it is finished.
Learn more →Book a full day of gardens into one visual diary, group work by area and cut the travel between jobs.
Learn more →Tipping charges belong to the clearance that created them. Put them on the job and the real return shows up.
Learn more →
"Definitely a programme we could not do without, covers all aspects of our day to day running of works for us and the team on the ground, exceptional support from the team at ProWorks too!"Andrew Payne
No setup fees. No contracts. Cancel anytime.
£15-£25/month for each additional gardener, apprentice or admin staff
Straight answers for UK gardeners and garden maintenance teams weighing up job management software.
Every visit is on the diary with its address, one row per person. Drag Wednesday's work to Thursday when it is a washout and whoever is assigned sees it on their phone, with your instructions: which gate, where the green bin goes, whether the dog is out.
Yes. Every job has a type: day rate, fixed price, quoted, call-out or unbillable. Day-rate work is priced from the time you and the team log against the job, and a fixed or quoted price bills the agreed figure. For bigger jobs, build a quote from a time estimate against your saved rate. ProWorks works out the labour and adds your markup and VAT.
Each visit is its own job, so nothing waits for month end. When you raise an invoice for a regular, ProWorks tells you how many of their other visits are ready to invoice, so the month's cuts go out in one sitting, and anything unpaid shows as overdue.
Log them against the job as materials with the supplier, invoice number, cost and your charge with markup, and they flow onto the invoice alongside your labour. With AI enabled on your account, ProWorks reads a supplier invoice you upload and fills in the materials.
Probably not. A single Administrator login is £25 a month with no contract and a 30-day free trial. It keeps quotes, invoices and job costs in one place and exports an invoices CSV for your accountant. Add users only when you take someone on.
UK gardeners use ProWorks to keep access details with each garden, book a day of short visits, and send one invoice for a month of work. Try it free for 30 days - no credit card required.