Job Management Software For Cleaning Businesses

Run a team across a full day of end of tenancy, office and communal cleans, invoice landlords and letting agents on account, and see exactly who still owes you. ProWorks helps UK cleaning businesses quote, schedule and invoice from one place.

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Cleaning business owner using ProWorks job management software on laptop and mobile

Common Admin Problems for Cleaning Businesses

Every domestic and commercial cleaning company faces these challenges. ProWorks solves them all.

A team spread across town every day

Two cleaners on an end of tenancy, one at an office, another covering a communal block - and the plan changes by Tuesday. See everyone's day in a visual diary, one row per person, and move jobs with drag and drop when it does.

Invoicing landlords, agents and offices on account

Account customers want proper paperwork, and a month of small cleans means a pile of invoices. Raise a branded invoice from each completed job with the hours already on it, and send it through the customer portal for them to view and download.

Chasing what you are owed

When agents and offices pay on account, it is easy to lose track of who has settled up. ProWorks flags overdue invoices automatically, so you can see at a glance who still owes you and for which cleans.

Knowing where the team's hours went

With ten small jobs a day it is hard to know what a clean actually cost you. Your cleaners log their own hours against each job from their phones, so you see the true labour cost and whether a contract is still paying.

Essential Features for Cleaning Job Management

From a one-off deep clean to a week of office and communal contracts, manage every part of your cleaning work

Quotes & Saved Rates

A weekly office clean is a price per visit. A one-off end of tenancy is quoted on what you find when you get there. Save a rate for each, and keep the alarm code and key details on the job itself.

Team Scheduling

Book the week into a visual diary, one row per cleaner, and move jobs with drag and drop when plans change. See every job's address and group nearby cleans together.

Materials & Cost Tracking

Record the products and consumables used on a clean when you charge them on, and upload supplier invoices. See what each job really cost you and the margin you made on it.

Team Timesheets

Your cleaners log their own hours against each job from their phones. The hours feed your labour costs and flow straight into invoices, so day rate work is billed right and priced cleans still pay for the time they take.

Professional Invoices

Generate invoices from completed cleans with the tracked time already pulled in. Send branded PDFs to landlords, agents and offices, with the VAT worked out for you.

Before & After Photos

Upload before and after photos to every clean. Invaluable on end of tenancy work when a deposit is in dispute, and proof for an office manager that the job was done properly.

How Cleaning Businesses Use ProWorks Job Management Software

Built for UK domestic and commercial cleaning companies - from one-off deep cleans and end of tenancy work to offices and communal areas

Cleaning company managing a week of jobs in ProWorks

Day Rate and Fixed Price Cleaning Work, Both Tracked

Yes. Charge office and communal contracts at your day rate and price end of tenancy or deep cleans as a fixed or quoted price. ProWorks handles both, so every clean is billed the way it was agreed.

Invoice Landlords, Letting Agents and Offices

Keep every clean, quote and photo linked to the right customer, with the address on every job. Send quotes and invoices through the customer portal, see when they have been opened, and spot overdue invoices at a glance so you know exactly who to chase.

Regular Weekly and Fortnightly Cleans

Book your regular cleans into the diary for the week ahead and see everyone's day at a glance. When a cleaner is off or an office moves its day, drag the job to a new slot and the plan stays straight.

Solutions for Cleaning Businesses' Biggest Admin Headaches

See how ProWorks helps domestic and commercial cleaning companies stay on top of a busy week

Automate Quotes & Invoices

Stop writing up invoices in the evenings. Turn a completed clean into a professional branded invoice in minutes, not hours.

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Job Scheduling

Book a full week of cleans across the team with a visual diary. See everyone's day and avoid double-booking.

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Materials Cost Tracking

Record the supplies used on each job and upload supplier invoices - so you know what every contract really costs.

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What UK Trade Businesses Say About ProWorks

UK Property Service SW LTD team
"Definitely a programme we could not do without, covers all aspects of our day to day running of works for us and the team on the ground, exceptional support from the team at ProWorks too!"
Andrew Payne
Operations Manager at UK Property Service SW LTD

Simple Pricing for Cleaning Businesses

No setup fees. No contracts. Cancel anytime.

Solo Cleaner

£25 /month
  • Unlimited jobs, quotes & invoices
  • Time tracking & scheduling
  • Materials & cost tracking
  • Job photos & document storage
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Adding Team Members?

£15-£25/month for each additional cleaner, supervisor or admin staff

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Questions Cleaning Businesses Ask About ProWorks

Straight answers for UK cleaning companies weighing up job management software.

How do I see the whole team's week at a glance?

The diary shows one row per cleaner across the week, with every visit on it and its address, and you drag a visit to a new slot when an office moves its day. Whoever is assigned picks the change up on their phone, along with any instructions you added: the alarm code, which floors, where the cupboard is.

How do I keep on top of who has paid when a dozen agents are on account?

Every invoice carries a status, including Overdue, and you can see when the agent opened it, which tells you whether it needs a call or just time. When you raise an invoice for an agent, ProWorks tells you how many of their other cleans are ready to invoice, so the month goes out in one go.

How do I handle holiday and sickness across a team of eight?

Cleaners request leave from their own login, you approve it, and it shows on the team diary alongside public holidays, so you can see where you are short before you book the week. Sickness and unpaid days are recorded the same way, in whole or half days.

Can my cleaners log their hours from their phones without seeing prices?

Yes. A Standard user at £15 a month sees their jobs, starts and stops time against them and requests leave, with no access to quotes or invoices. Hours land on the job and the invoice, so you know what every contract cost you in wages.

Can I show a landlord before and after photos when a deposit is disputed?

Yes. Upload photos against the clean and they stay linked to the customer and the property, so an end of tenancy from six months ago is easy to find. Download them and send them to the landlord or agent.

Related guides and tools

Day rate vs fixed price vs quoted Timesheets and labour tracking Charge-out rate calculator Job profitability calculator

Start Using Cleaning Job Management Software Today

Contract cleans, end of tenancies and the odd deep clean, all in the same week. ProWorks keeps the hours and the invoices straight across the lot. Try it free for 30 days - no credit card required.

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